Field Trips, Safety & Emergency Information
Emergencies and disasters can happen at any moment and usually without warning. When an emergency strikes, your immediate safety, and prompt recovery will depend on the existing levels of preparedness among faculty, staff, and students. During your time at Stanford, and as you leave for fieldwork, domestic or international travel, please make sure to know what to do to ensure your safety.
FIELD WORK and COURSE RELATED TRAVEL
Beginning April 1, 2022, all field-related travel and course-related travel (including day trips), must be registered through the Stanford Doerr School of Sustainability Travel Registry. The information collected (basic travel plans, participants information, and emergency contact info) will be used by your department/program staff and the Field Education Office to better provide logistics prior to departure (if requested) as well as any required support in emergencies. Course-related travel should be registered prior to the quarter in which it is offered, with the final participant list at least 7 days prior to the activity. In this context, “field travel” is any travel that is not captured by the university travel registry. This includes, but is not limited to, significant car travel (50+ miles) from either Stanford or a flight destination, work in remote areas, work in areas that have limited access to cellular communication or emergency services, or any work that involves increased risk. This does not include simple travel to conferences, workshops, or other non-field business travel. If you have any uncertainty about whether your travel needs to be registered, contact your department. Advance registration is required for travel to be reimbursed. This registry is separate from the university registration that is created when a trip is booked through Stanford Travel booking channels.
STANFORD DOERR SCHOOL OF SUSTAINABILITY TRAVEL REGISTRATION FORM can be found here.
In addition, currently, course-related travel continues to have additional COVID-related restrictions. Details can be found here: Stanford Course-Related Travel Policy and FAQs
Field Safety Plan
A field safety plan is a written document that details your travel plans, potential risks and mitigations, as well as emergency response procedures. Details for what should be included can be found here. If you have questions about your plan, or would like assistance in creating one, you can contact EH&S Field Safety.
PLANNING TRAVEL IN TIMES OF COVID:
COVID-19 continues to create unpredictability, which is heightened when in a foreign location with unfamiliar resources, barriers to access, and cost considerations. The emergence of new variants and enhanced border controls, potential closures, and other in-country movement restrictions on short notice may continue to affect your travels.
If you are planning Stanford-sponsored travel, please: Plan ahead to determine if trip is feasible, establish contingency plans, and be prepared for disruption of travel plans.
The considerations and resources listed in this link will help you foresee and plan for most contingencies. Please contact firstname.lastname@example.org for additional assistance.
EMERGENCIES AND OTHER CONCERNS
In case of emergency in the field, call 911 if available. If not, call 911 on a Satellite phone or trigger an “SOS” via Garmin InReach or personal locator beacon (PLB). Should serious safety issues arise, trip leaders and participants should always put student welfare ahead of completing the learning objectives and goals.
- When possible, students, not trip leaders, should communicate first with parents and family members when emergencies arise.
- Trip leaders should communicate with the department if someone becomes ill or is injured. This is in part so that appropriate campus resources can be mobilized and also so the university is pre-informed should a family member contact them.
- The home department should be informed of any student illness or injury that requires treatment by a doctor or hospital.
Contact Information while away from campus:
- Tom Koos (Associate Director, Health and Safety) Cell 650.46.5774 Email: email@example.com
- Sandy Meyer (Director of Facilities and Planning) Cell 650.996.5645 Email: firstname.lastname@example.org
- Claudia Baroni (GS Department Manager) Cell 650.799.2162 Email: cbaroni.stanford.edu
Emergencies While Traveling Internationally:
While traveling abroad for Stanford-related business, there are additional resources that are available, including medical assistance, medical evacuations, and travel assistance.
- International SOS for Faculty, Staff, and Students
CALL any location around the world, call Philadelphia 1-215-942-8478
Or contact a regional Assistance Center (All centers accept collect calls)
- Assist America for Postdoctoral Scholars
Basic Travel Assist
Extended Travel Assistance
For more information about the program, contact Denise Livengood at Office of Post Doctoral Affairs
In the event of a health-threatening or property-threatening emergency, all occupants of the building must:
1. Ensure that life-safety emergencies are reported to 9-911 or 911
2. Pull the nearest Fire Alarm
3. Turn off electric equipment and computers, close all hood sashes and stop reactions if safe to do so
4. Depart offices and leave doors unlocked though closed
5. Exit building and report to EAP and check-in
6. Do NOT re-enter the building until cleared by University Officials
7. After re-entering, report any safety or repairs concerns to the Facilities Manager
Department Emergency Assembly Point (EAP):
- For Geocorner residents: Lomita Mall lawn in front of Mitchell Building stairs.
- For Green residents: Panama Mall, in front of Terman Park.
For power outages, flood, or any building-related problem:
1. Notify the Facilities team at 650- 206-0341 (Patrick Carlson) or 650-709-7593 (Yvonne Lopez)
2. During off-hours (5PM – 8AM), contact Stanford Facilities at 650-723-2281
Earthquakes: The steps you take before, during and after an earthquake will help make you safer and reduce injuries, damage and losses. Click here for more information on how to prepare and react to an earthquake.
AlertSU is the university’s mass notification system. It allows university officials to deliver messages to the Stanford community in the event of a life-threatening situation on campus. If AlertSU is activated, you will receive emergency notifications via the contact points listed in your Stanford directory records. This should include your office phone, text messaging on your cell phone, email address and/or your home phone, if listed. Be sure to keep your emergency information updated in https://stanfordyou.stanford.edu/.