Milestones and Resources
Geophysics Minimum Advising Expectations
The Department of Geophysics is committed to providing academic advising in support of graduate student scholarly and professional development. For a statement of University policy on graduate advising, see the "Graduate Advising" section in the Geophysics bulletin.
Each adviser meets with each advisee in Autumn or Winter quarter, beginning in the advisee’s first year, to develop/update a document entitled the expectations agreement that records the agreed upon approach to the topics detailed in the agreement form. For further details on the department policy of the minimum advising expectations, see the "Geophysics Graduate Advising Section" in the Geophysics bulletin.
MS Student Milestones
- Description: Submit a program proposal for approval by a faculty adviser in the first quarter of enrollment.
- Deadline: By the end of the first quarter of enrollment.
- Form: MS Proposal form
- Description: Each candidate must present and defend the results of his or her research at a public oral presentation attended by at least two faculty members. Student must notify TWIG and post announcements.
- Deadline: Must be completed before MS degree is awarded.
- Form: MS Oral Presentation
MS Annual Review
- Description: For 1st year MS students. Discuss degree progress and future plans with the committee. Review to be attended by at least two faculty members.
- Deadline: To be completed by end of Autumn quarter – 2nd year.
- Forms: MS Annual Review and MS Degree Requirements
PhD Student Milestones
Pre Candidacy PhD Annual Review
- Description: For 2nd year Ph.D. students. Discuss degree progress and future plans with the committee. Four committee members are recommended, a minimum of three required. At least two members should be Geophysics faculty.
- Deadline: Must be completed by end of Autumn quarter – 2nd year.
- Forms: Pre Candidacy PhD Annual Review and PhD Requirements
PhD Department Qualifying Examination
- Description: Presentation of the proposed research. Further details found on the Stanford Bulletin. Committee must comprise at least three members, with a majority comprising of Geophysics faculty.
- Deadline: University deadline mandates advancement to candidacy by the end of the second year. Departmental policy strongly encourages completion of the qualifying exam by the end of the Spring quarter for students entering in the Fall quarter. Student has to petition for an exception to this policy before their 6th quarter begins.
Apply for PhD Candidacy
- Description: Admission to candidacy for the doctoral degree, following successful completion of qualifying procedures.
- Deadline: End of 2nd year, preferably 6th quarter.
- Form: Application for PhD Candidacy
Post Candidacy PhD Annual Review
- Description: Discuss degree progress and future plans with committee. Four committee members are recommended, minimum of three required. At least two members should be Geophysics faculty.
- Deadline: To be completed no later than Spring quarter of each year. The student’s Ph.D. defense serves as the final year review.
- Form: Post Candidacy PhD Annual Review and PhD Degree Requirement Form
- Description: The Breadth Requirement can be met with either secondary research or secondary coursework. More detailed requirements can be found on the Geophysics Bulletin. The Geophysics Department provides up to $1,000 to be used for the breadth projects. The funds can be used to support research and to present results. Students should consult with their advisor and secondary research advisor for guidance on funding support.
- Deadline: Students are expected to complete this requirement by the end of their 3rd year. The requirement must be complete before students go TGR.
- Form: Second Project Form
- Secondary Research Advising Expectations Agreement
- Description: All Ph.D. students are required to be appointed as a quarter time Teaching Assistant for at least two quarters. It is encouraged for the student and instructor to review the teaching assistantship-instructor agreement form prior to the start of the teaching assistantship appointment. TA training is required prior to the start of the TA-ship. More information about TA training and support can be found on the CTL website: https://ctl.stanford.edu/ta-training-support.
- Deadline: Students are required to complete this requirement before TGR status.
- Optional form: To be completed before the TA-ship: Teaching assistantship-instructor agreement
- TA Training: to be completed before the TA-ship https://ctl.stanford.edu/ta-training-support
- Form: To be completed after the TA-ship:Teaching Assistantship Certification
- Description: Dissertation is read and approved by the three members of the student’s committee. Reading Committee signatures or approvals on the Certification of Thesis Draft form signify that the student is ready to defend.
- Deadline: Must be completed before approval of TGR status or before scheduling defense. Department strongly recommends that students form their committee during the 3rd year.
- Forms: Doctoral Dissertation Reading Committee Form and Certification of Thesis Draft
- Description: After 135 units and all degree requirements have been met (two TAships and breadth requirement), students can apply for TGR status (reduced tuition rate). Student enrolls in Geophys 802 (PhD) or Geophys 801 (MS) and solely works on dissertation, however students can still enroll in 3 units of electives with TGR tuition.
- Deadline: Prior to the first day of classes
- Form & eForm (Required): Doctoral Dissertation Reading Committee Form and TGR Form submitted through eForms
- Description: Student defends dissertation before committee, includes an open session. The defense committee is required to have four members plus a chair from another department. The student is advised to meet with the Student Services manager a quarter prior to their defense to review a defense checklist. Two weeks before the defense date, the student is required to submit a University Oral Exam form, Certificate of thesis draft form, a defense flyer, and if applicable, a petition for non-academic council member form if any member on the defense committee is a non-academic council member.
- Deadline: When thesis is completed. Typically during the 5th year.
- Form: University Oral Examination Form, to be completed by the student two weeks in advance. Student is to completely fill out form and indicate each member of their committee.
- Form:Certification of Thesis Draft, to be completed and approved by all committee members two weeks in advance of the defense date.
- Form: If applicable,Petition for non-academic council member form
Dissertation and Thesis Submission
Please visit the University Registrar page for submission deadlines and preparation for electronic and paper submission: https://registrar.stanford.edu/students/dissertation-and-thesis-submission